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Shared Services Analyst

Company Name:
Henry Schein, Inc.
Title: Shared Services Analyst Location: NY-Melville _JOB SUMMARY:_
Responsible for the compilation, creation and analysis of various high level Accounts Payable and Accounts Receivable reports. These reports include but are not limited to DPO, Company Payments Analysis, Vendor Support, Bad Debt Reserves, DSO, Large Exposure Accounts and Cash Collections. Work to complete an ongoing list of IS-related projects in order to improve systems related procedures and processes. Actively participate with acquisition integrations by providing management with data compiled to show potential sales, A/R and credit line requirements. Responsible for the development and implementation of improved work methods and information systems for the Accounts Payable and Credit Departments. Troubleshoot and investigate complex key account issues relating to systems inefficiencies or department procedure discrepancies. Provide detailed reports and matrix; make recommendations to management including 'best practices' for Accounts Payable and Credit processes. The analyst will be required to provide ad hoc requests for Accounts Payable and Credit management as well as internal customers i.e. sales, marketing.
_ESSENTIAL RESPONSIBILITIES & ACCOUNTABILITIES:_
1. Review financial statements and compile financial reports and matrix for large vendors and large exposure customers. Provide detailed risk analysis assessment and recommendations for credit line. Prepare and distribute weekly/monthly/quarterly tracking and senior management performance reports.
2. As an analyst this person will interact directly with management to download reporting requests. The analyst will determine the best source of information and provide the data.
3. Interact and act as a liaison with other departments, units, or organizations with regard to Accounts Payable and Credit projects and issues. Responsible for being an analytical resource for assigned projects, coordinating the efforts of the management team. Periodic briefings / updates are required to be given to the senior Management Team (Directors).
4. Work to develop and implement improved work methods for the Accounts Payable and Credit Departments, including all information systems. Evaluate current methods and recommend appropriate changes to maximize efficiency.
5. Work to complete an ongoing list of IS-related projects, to improve systems-related processes. Support all system conversions, upgrades, and integrations as well as personnel training on HSI systems; communicating all changes to Accounts Payable and Credit Management teams. May travel to other locations, as necessary.
6. Participates in special projects and performs other duties as required.
7. Acclimate to HSI Accounts Payable by processing 3-way match invoices for payment to assigned merchandise/equipment vendors in an accurate and timely manner, verifying receipt of goods and/or services, ensuring specific terms of agreement are met. Track invoices and shipping receipts until the complete order is received. Follow up with vendors, as well as TSMs on various payment processing issues such as shortages or price pends, and in obtaining missing invoices or credit memos. Verify quantity, pricing, and vendor specifications. Investigate transactions that cannot be processed through Auto-Pay. Review and reconcile vendor statements to identify and resolve any issues. Ensure that the appropriate signature authority, dollar amount, remittance address, and general ledger entry are obtained for each invoice before processing.
8. Responsible for supporting Sarbanes-Oxley (SOX) testing.
In addition to the essential duties and responsibilities listed above, all positions are also responsible for:
Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards.
Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.
_ EXPERIENCE:_
Three plus years Accounts Payable, commercial credit and collections, accounting or general business experience, or the equivalent required.
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_ SPECIALIZED KNOWLEDGE AND SKILLS:_
Ability to work efficiently in a high volume, fast-paced environment. Excellent follow-up skills, prioritization, strong communication, writing, and presentation skills. Strong analytical and problem solving skills in a financial environment. Ability to work as a team player.
Strong PC skills, including Microsoft Word, Advanced Excel, Power Point, Monarch, Access, ACL, World/Dream Writer, Hyperion and JDE software or equivalent.
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_ OTHER:_
Associate's degree in Business and related experience.
/ /
/ Henry Schein, Inc., is an Equal Employment Opportunity Employer/. /Qualified Applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability./
Shared Services Analyst NY-Melville 11679

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